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Fundraising Idea – Booster Club Fundraiser Sports-Based Raffle
This is a continuation of the raffle method described in the previous Ezine article. For general raffle information and sports-based raffles, read this article first:
Each raffle has a prize structure. The prize structure can include large and small prizes donated by businesses or individuals. Another great source of rewards is “service” donations. For example, an airplane owner/pilot can donate an hour of sightseeing, a caterer can donate a fancy dinner with club members serving dinner for four, or a plumber can donate two hours of labor. Just use your imagination for other great prize ideas! Don’t overlook small rewards, as they can be very useful rewards. Many ticket buyers ignore the prize won and only remember “won”. It is beneficial for future sales.
Of course, cash is king, because we could all use more cash. A common cash raffle is the 50/50 raffle, which we’ve all, at one time or another, purchased a ticket for. Also, there may be two or more prizes. This type of raffle is best if ticket winners will be announced at a one-time event, such as an awards dinner. However, what if your club wants to give away weekly prizes and have a grand prize winner at the end? Sure, winners can be picked out of a hat, but where’s the fun in the losers? The answer is a raffle based on weekly sports results. In this type of “raffle” the buyer has the thrill of being able to root for a team’s result if a particular result increases their chances of winning, so even the losers are involved. There are many pro football fans, so NFL football will be used as an example, although any sport or level of play can be used. Don’t be discouraged by the complexity of the method. At the end of this article, I will present the software that does all the work.
General ticket information
First, tickets need to be designed and printed. Specific information entered on the front of the ticket is the name of the sponsoring club, game, season and league, rules, list of prizes paid, price of each ticket, odds of winning any prize and an optional information line. At the end of each ticket, a stub should be provided to enter the name, address and phone number of the purchaser and the name of the seller. The stub is perforated for easy removal by the ticket seller.
Two teams for each week end date during the football season are given on the back of the ticket, along with the ticket serial number. Each return ticket is unique. For any week, no two teams repeat. The “total score” of the tickets for a given week is the combined score of each of the two teams. For example, if the two teams in Week 1 are Green Bay and Miami, and Green Bay scores 21 points and Miami scores 7 points, the “total score” for that ticket is 28 points.
Additional ticket fronts are printed to cover problems during previous printing and to replace lost and accidentally destroyed tickets. Print 10% more tickets than required. Thus, if 496 tickets are required, order 550 tickets. Additional tickets cost less.
Now, your club needs to determine the prize money amount. Your club must determine what to pay in prize money versus profit. Most clubs make 50% to 60% profit. Some clubs hire a professional organization to run the raffle and take 75% (17% payout and 8% management fee.) If your club wants to pay 17%, the profit is 82% (83% minus 1% expenses).
The amount to be paid from each prize category should be determined. There are eight possible award categories:
1. Tickets with two teams, for a given regular season weekend date, including the combine a) highest score, b) second highest score or c) lowest score Wins the specified prize amount.
2. Random Weekly Winner(s) The calculation is done using a random generator. The number from the random generator is used as the ticket number. Repeat winners are not allowed. An analogy to the random number generator method used is as follows: Winners are selected from envelopes (envelopes with tags for each ticket number sold). The same ticket number is not allowed to win the random prize more than once (do not return the tag on the envelope).
Although the prize amount of the random weekly winners is small, this is an example of a small prize where ticket buyers ignore the amount won and simply remember “won”.
3. Tickets with two teams, for the entire regular season, are a) Highest total aggregate marks or b) Lowest aggregate aggregate marks Wins that teams do not play (have a bye) are not used in the calculation. The remaining teams use their points for the week indicated on the back of the ticket.
4. Tickets with two teams, including combined, for the final date of a given playoff week a) Highest score or b) Lowest score Wins the specified prize amount.
Examine methods of treating relationships, which are:
1. Relationships pay the full amount. All “Highest Total Points Earned” and “Lowest Total Points Earned” ties receive the full amount specified for that prize. In the event of a tie for the highest score, no prize is awarded for “Second Highest Total Points Score” if that prize has been used.
2. Tie splits combined prize money. Prize money is added and divided by the winners.
For example, if three pairs of teams are tied for the “highest total score,” the prize money for the highest score and the second highest score (if used) is combined among the three winners and divided equally. If three pairs of teams tie for “lowest total points”, the prize money for the lowest points is divided equally among the three winners.
Determine the payment method for unsold tickets, which are:
1. Not paid. If the winning ticket is not sold, unsold ticket winners are not paid.
2. Use the next nearest sold ticket. If the winning ticket is not sold, the prize money will go to the runner-up. Usually, unsold ticket winners are not paid, but the sponsoring organization may choose to pay the runner-up.
Sale of tickets
Tickets should be distributed in as large multiples as possible (ie, 5, 10, 20, etc.), and an accurate accounting of tickets distributed should be maintained. Keep a record of which tickets are given to each vendor. Ticket sales facilitate bookkeeping and payouts.
Keep track of which tickets are paid for, including cash sales or sales paid by check. It greatly simplifies bookkeeping if the payment collection is for groups of tickets instead of one or two. Payment of tickets must be accompanied by a stub portion. The stub must be filled with the buyer’s name and address and the seller’s name or initials. Store all returned stubs in numerical order for easy reference when correlating winning ticket numbers with winning individuals.
When the fundraiser is over, have a celebration party. Thank you to all your volunteers, ticket sellers and buyers. Recognize and reward your top fundraisers.
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